Follow these steps to set up your club and run your first session.
You do not need to set up everything perfectly on day one.
Most clubs begin with:
Passeo is designed to help clubs gradually move away from paper cards and manual attendance tracking.
Tap Create a Club on the welcome screen.
Enter your name and club name, then tap Create Club.
Hosts can add members directly from the Home screen. Members do not need to install the app before your club starts using Passeo.
Add members directly from the Home screen.
Enter a member's name and optional starting credits, then tap Add Member.
When a member is added to the club, Passeo generates a recovery code.
Club owners and hosts should help members save their recovery codes. Recovery codes can be viewed and shared from the Manage Members screen.
Many clubs start by adding members first, sharing recovery codes, and using Web Check-In before asking members to install the app.
Sessions are where members check in and attendance is tracked.
Tap "New Session" from the Home screen.
From the Home screen, tap "New Session" under Quick actions.
Choose a location and optionally assign a host.
Select where the session will take place and optionally assign a host.
Enter the session details, then tap Create Session.
Enter the session name, date, start time, and end time, then tap "Create Session."
The Club Info page contains your Club Join Code, optional payment information, and the Web Check-In QR code.
Open Club Info to access the Web Check-In QR code.
Members can open Web Check-In either by scanning the QR code or by opening the shared link directly.
The Web Check-In QR code is automatically available for every club. No setup or configuration is required.
Members can check in from their phone browser without installing the app.
Web Check-In is session-based. Members can only complete check-in when a session exists and is currently accepting check-ins. If no active session is available, members cannot check in.
Members enter their recovery code to check in or view remaining credits.
Installing Passeo is optional. Many clubs begin with host-managed members and Web Check-In, then gradually encourage members to install Passeo later.
Find your club join code in Profile.
Open Profile to find your club join code and share it with members who want to install Passeo.
Members enter the join code to join the club.
Members open Passeo, tap "Join a Club", and enter the join code.
After members join, the club owner can promote members to hosts if needed.
Manage member roles, credits, and club permissions from the Manage Members screen.
Manage member permissions and credits.
Open Profile → Manage Members → Select a member to manage their role and credits.
Only the club owner can promote members to hosts.
Members can mark themselves as "Going" before a session starts.
See how many members are going from the Home screen.
The Home screen shows how many members are planning to attend today's session.
View the full list of members who are going.
Open Session Details to see which members are planning to attend.
Members who install Passeo can check themselves in directly from the app when a session becomes available.
Open a session and tap Check In.
Open a session, review the details, and tap the green "Check In" button when the session is available.
Select people and confirm check-in.
Choose how many people to check in, then confirm. Credits are deducted automatically after check-in.
Hosts can manually check in members or guests and review available credits before confirming.
Access Manual Check-In from Host Tools.
Open a session and scroll to the Host Tools section to access Manual Check-In.
Select people and confirm check-in.
Select how many people to check in and confirm. Available credits are shown before check-in.
Track attendance and review session participation history directly from the app.
Open a completed session to review attendance history, participation, and credits used during the session.
Quick tips to help you get started smoothly.
Start with one session first
You can always edit sessions later
Hosts can help with check-ins during busy sessions
Members who forget to check in can still be checked in manually
Most clubs transition gradually from paper cards
Web Check-In is usually the easiest way to transition away from paper punch cards.
Hosts can continue manually checking in members while members gradually adopt Web Check-In or the Passeo app.
The Web Check-In link can be shared in WhatsApp, GroupMe, Facebook groups, email, or text messages.
Answers to questions club managers often have.
No.
Passeo supports:
Clubs can use any combination of these methods. Installing the app is optional.
A recovery code uniquely identifies a member. Recovery codes are used for Web Check-In, credit lookup, account recovery, and restoring membership on a new device. Members should keep their recovery code in a safe place.
No. Members must already belong to the club and have a valid recovery code. The QR code opens the Web Check-In page, and the recovery code identifies the member and authorizes the check-in.
No. Members can only complete check-in when a session is currently accepting check-ins. If no session is available, attendance cannot be recorded.
Yes. Members can enter their recovery code on the Web Check-In page to view their remaining credits.
No. You can print the QR code, display it on a device, or share the Web Check-In link directly with members. All methods work the same way.
Yes. Many clubs share the link through WhatsApp, GroupMe, Facebook groups, email, or text messages so members can access the Web Check-In page directly.
Recovery codes are generated when members are added to the club. Club owners and hosts can view and share recovery codes from the Manage Members screen.
A club owner or host can retrieve the recovery code from the Manage Members screen and share it with the member again.
Hosts or managers can manually check them in later.
Yes. Many clubs transition gradually while learning the system.
Credits and attendance can be adjusted later.
No. Passeo works well for both small groups and large clubs.
Create your club and run your first session in minutes.
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